Finance & Personnel

SERVICES PROVIDED FOR YOU BY YOUR BUSINESS CENTER:

• Cost analysis
• Ledger analysis and reconciliation
• Financial reporting
• Implementation of best business practices
• Creating new cost centers
• Travel processing
• P-Card assistance and reconciliation
• Accounts payable processing
• Monitor and reporting of budget to actual
• Monitor revolving accounts

HELPFUL LINKS:

 Accounting
 Financial Services
 Bursar

SERVICES PROVIDED FOR YOU BY YOUR BUSINESS CENTER:

• Prepare budget request documents
• Present budget to actual financial reviews
• Coordinate salary implementation with departments and Deans

HELPFUL LINKS:

 Biennial Budget Request
 Budget Office
 Faculty & Staff Salaries
 Guidelines for Faculty Appointments
 IANR Operating Budget

SERVICES PROVIDED FOR YOU BY YOUR BUSINESS CENTER:

• Ledger reconciliation
• Monitoring for grant end dates and closing preparation
• Coordination with faculty for grant management
• Work as liaison with Grants & Contracts, and Special Programs
• Provide monthly financial reviews
• Assist in interpreting and understanding the report information
• Maintain Pending Proposal File for all submitted grants and Industry Income Forms

HELPFUL LINKS:

 Facilities & Administration rates
 Fringe Benefit rates
 Grants.gov
 NU Grant
 Office of Sponsored Programs (for forms)
 Proposal Development Assistance

SERVICES PROVIDED FOR YOU BY YOUR BUSINESS CENTER:

• Create requisitions to recruit for new and vacant positions
• Process new hire paperwork (W-4, I-9, offer letters, visas, background checks, e-verify)
• Provide guidance with the search and interview process for staff/faculty positions.
• Initiate the classification process of new positions, reclasses, salary change requests and updates.
• Process adjustments to funding for personnel actions
• Coordinate payroll administration, including time sheets, and leave requests
• Provide employee relations services

HELPFUL LINKS:

 IANR Human Resources
 Employment at UNL
 UNL Human Resources
 UNL Benefits Office
 University of Nebraska Benefits
  UNL International Student and Scholar Office (visas and immigration)
 Institutional Equity and Compliance
 UNL Payroll Office
 Firefly – (ESS) Employee Self-Service - Pay advice, leave requests, benefits information

SERVICES PROVIDED FOR YOU BY YOUR BUSINESS CENTER:

• Guide you through the process of obtaining a Purchasing Card.
• Provide you with a list of approved vendors specific to your needs.
• Provide you with the process and procedures unique to each dollar increment range.

A LITTLE INFORMATION ABOUT THE PURCHASING PROCESS

• There are several methods for ordering materials, supplies, and equipment. The method you choose is dependent upon what you are ordering and from which vendor. Please keep in mind that the University has contracted with several Prime Vendors to obtain special UNL discount pricing.
• Unless you are using your purchasing card or ordering from an online vendor, please do not place any orders until you have consulted with your business center. Your business center can help you determine the best method or even place the order for you.

HELPFUL LINKS:

 Procurement Services
 Accounts Payable

SERVICES PROVIDED FOR YOU BY YOUR BUSINESS CENTER:

• Processing completed Expense Reimbursement Vouchers
• Facilitating student related travel
• Assistance with foreign travel including:
  • Currency conversion
  • International per diem rates
  • Assistance with the foreign travel voucher
  • MEDEX > Medical Evaluation Insurance for International Travel

A LITTLE INFORMATION ABOUT THE REIMBURSEMENT PROCESS

• A Travel Authorization form must be completed two weeks prior to the trip. If the actual travel cost is substantially higher than the Travel Authorization or on a different cost object, you must submit a revised Travel Authorization along with the Expense Reimbursement Voucher.
• A Travel Authorization form must be completed two weeks prior to the trip. Upon return, an Expense Reimbursement Voucher must be received in the Accounting Office no later than 60 days after the final day on which expenses were incurred.
• A reimbursement request for shared rooms must include the name(s) of the other occupants and if possible, please submit the Expense Vouchers together.

HELPFUL LINKS:

 UNL Travel