Invoicing Procedures
- All invoices must correlate to your plan of work and follow the budget and budget narrative that was set forth in your application and include the current and cumulative amounts requested by budget line item.
- Invoices should be submitted monthly or quarterly and should be a minimum of $500 (except for final invoice), otherwise the invoice will be held until the total requested amount is at least $500. Waiting to submit an invoice over longer periods of time could result in payment being delayed or withheld if there is lack of sufficient documentation.
- Invoices must include the assigned 13-digit sub-award number (25-6324-xxxx-xxx) found on the first page of the agreement – “Sub award No.”
- Invoices must include a Certification Statement with signature.”
- Invoices should include a detailed itemization of expenditures produced from the sub-recipient’s accounting system. The itemization shall include, at a minimum, names/amounts of persons paid from this award, vendor payee name, date of payment, item description and amount.
- Detailed receipts may be requested.
- Accumulative total of all invoices should not exceed 85% of the grant funds awarded unless a final report has been submitted. ***Invoices that are submitted bringing the total remaining balance to less than 15% will be held until the final report has been submitted.
- Email invoices to:
University of Nebraska-Lincoln
Attn: Kathi Malone
Office of Sponsored Programs
151 Whittier Research Center
2200 Vine Street – P.O. Box 830861
Lincoln, NE 68583-0861
kmalone2@unl.edu
A generic Sample Invoice showing the basic elements necessary for the invoice minus supporting documentation can be viewed here.